Reports
Download, organise and distribute recurring reports without the Friday scramble.
Routine work. Running automatically.
Get the repetitive work
off your plate.
RoutineRun takes care of the recurring digital jobs your business keeps doing manually — reports, data entry, system checks, admin, monitoring and other repeatable tasks.
Show us the task. We’ll work out whether it can be automated, build it, test it and keep the agreed routine running.
We handle the technical work
People keep the judgement
Start with one task
Example: weekly reporting
An example RoutineRun workflow
✓Log into the supplier portal
✓Download the latest report
✓Check missing records
✓Update the master spreadsheet
✓Email the team summary
Routine completed and checked
Illustrative routine
Give us the repetitive job. We’ll make it run.
Sound familiar?
RoutineRun works best when a job isn’t particularly difficult — it just keeps needing to be done.
“I have to do this every Monday.”
“Someone needs to check this every day.”
“We download this, copy it into that and then send an email.”
“We only notice it’s broken when someone complains.”
“Someone has to keep chasing this.”
“We keep entering the same information into two different systems.”
“This takes 30 minutes every day but nobody actually needs to think about it.”
If your business has a job like that, show it to us.
Show us your taskTasks we automate
The repeatable jobs that quietly eat up time.
Show us what happens now. We’ll assess whether we can take the routine parts off your team, then build and look after the agreed process for you.
Spreadsheets
Collect information and update recurring spreadsheets consistently.
Portal admin
Perform clearly defined, repeatable steps in the portals you already use.
Website checks
Check key pages and forms work, then alert you if they don’t.
Monitoring
Watch selected websites, orders or changes and only update you when it matters.
Reconciliation
Compare records across systems and flag the items that don’t match.
Examples in practice
Small automations. Clear handovers.
We build each routine around the boring steps, with a person still involved when judgement is needed.
Example 01
Accounts & Admin
The recurring jobSupplier invoices arrive by email.
With RoutineRunRoutineRun saves them, records the details, updates the relevant spreadsheet or system and flags anything unusual for review.
Your team reviews exceptions and approves payments.
Example 02
Trades & Service Businesses
The recurring jobNew enquiries need recording and following up.
With RoutineRunEnquiries are checked, recorded in the job system and acknowledged automatically. Anything that hasn’t been followed up can be flagged to the owner.
You decide what to quote, prioritise and promise.
Example 03
Bookkeepers & Accountants
The recurring jobRecurring reports need filing for each client.
With RoutineRunRoutineRun logs into authorised systems, downloads recurring reports, saves them into the correct client folders and updates the internal status tracker.
Your team keeps responsibility for advice and sign-off.
Example 04
Ecommerce
The recurring jobOrders, fulfilment and inventory don’t always match.
With RoutineRunData can be compared regularly, with mismatches or unusual activity surfaced for someone to investigate.
Your team decides how to resolve stock or order issues.
Example 05
Reporting
The recurring jobSomeone gathers the numbers and emails the report.
With RoutineRunRoutineRun gathers the required numbers from your systems, updates the report and sends it to the right people on schedule.
People review exceptions and interpret the results.
Example 06
Monitoring & Checks
The recurring jobProblems and changes are easy to miss.
With RoutineRunRoutineRun checks websites, forms, portals, listings or other systems on a schedule and alerts someone when something changes or stops working. This can include selected competitor pages.
Your team decides what action a change needs.
Every routine starts with a suitability review. We agree the rules, access and human approval points before anything goes live.
How it works
Show us. We assess, build and run it.
You don’t need to know how it should be automated. Just explain what your team does today.
Show us
Tell us about the repetitive task and the outcome you need.
We assess
We map the systems, repeatable steps and exceptions.
We build and test
We build the agreed routine and test it before it goes live.
We run and monitor
We keep the routine running on schedule and alert the right person when something unusual happens.
Why RoutineRun
A practical service, not another software project.
The aim is not to automate everything. It is to make a clearly defined process more reliable, while keeping people in control of exceptions.
Done for you
We assess, build, test and operate the agreed routine. You don’t need an internal automation team.
Works with what you use
Where practical, we work with the systems and websites your team already uses.
Exceptions stay human
When a situation falls outside the agreed rules, the routine can stop, record it or notify the right person.
Ongoing support
We keep the agreed routine running and work with you when the underlying process changes.
Indicative pricing
Clear starting points for a practical first step.
Setup covers reviewing the task, designing, building and testing the routine. Ongoing fees cover keeping the agreed process running and monitored.
Small routine
From $750 setup
From $99/month ongoing
- One simple recurring task
- Limited systems
- Straightforward rules
- Basic monitoring
Business routine
Typically $1,000–$2,500 setup
Typically $199–$399/month ongoing
- Multiple steps and systems
- Browser or portal interactions
- Data processing
- Scheduled reporting
- Alerts and monitoring
- More robust error handling
Complex or multi-routine work
Custom
Scoped around your requirements
- Multiple workflows
- Complex business rules
- Several systems
- APIs or custom integrations
- High-volume processes
- More substantial operational requirements
All prices exclude GST. Prices are in Australian dollars. Final pricing depends on the task and systems involved. Your quote confirms the agreed routine, scope and ongoing coverage.
Built, tested and kept running
Why is there an ongoing fee?
Automations still live inside real businesses. Websites change. Logins expire. APIs change. Files move. Edge cases appear.
The ongoing service means RoutineRun remains responsible for keeping the agreed routine operating rather than simply building something and walking away.
- Routine monitoring
- Checking that scheduled jobs ran successfully
- Exception and failure alerts
- Minor fixes when systems change
- Credential and connection maintenance
- Small adjustments to the agreed routine
- Support when something unexpected happens
You’re not paying for access to software. You’re paying for the routine to keep getting done.
Real people behind the routine
Built and operated in Australia.
RoutineRun is operated by James and the team behind Sense Data Lab.
We’ve spent years working with Australian businesses on data, reporting, measurement and digital systems. RoutineRun applies that same practical approach to everyday repetitive business work.
Access on your terms
Your systems stay yours.
RoutineRun only requests the access required to perform the agreed task.
- Least-privilege access wherever possible
- Test before going live
- No passwords collected through the enquiry form
- Human approval retained for judgement-heavy decisions
- Access can be revoked by the customer
- Customers remain owners of their systems and data
FAQ
Questions worth asking before you automate.
What kinds of tasks are suitable?
Regular tasks with reasonably consistent steps and a clear successful outcome are usually the best candidates.
Do I need to buy special software?
Usually not. We start by looking at the tools and systems your business already uses.
How is access handled?
Some workflows need authorised access to business systems. Access should be limited to what the workflow needs and handled securely.
What happens if a workflow fails?
We agree the exception path as part of the design. Depending on the job, it can stop, retry, record the issue or alert the appropriate person.
What does ongoing maintenance cover?
It covers keeping the agreed workflow operating and monitoring it. If a third-party system or the process changes substantially, we assess the required update with you.
Can I start with one small task?
Yes. That is the preferred way to start: prove a useful routine, then decide what is worth doing next.
Start with one task
What job would you happily never do again?
Describe the task, how often it happens and roughly how much time it takes. We’ll review it and let you know whether it looks like a good RoutineRun candidate.
Privacy
RoutineRun uses the details you provide to respond to your enquiry and assess the task you describe. Enquiries are delivered using FormSubmit. Please do not include passwords, customer records or other sensitive information in this form.